Bid Proposal Agent

AI-powered bid proposal analysis tool for civil engineering projects. Streamlines the bidding process by automating document parsing, quantity verification, and proposal review.

Features

1. Proposal Document Parsing

• Upload RFP/bid documents (PDF, Excel)
• AI extracts line items, quantities, requirements
• Identifies project info, deadlines, special requirements

2. Bid Proposal Review

• Upload your working bid proposal
• Compare against RFP requirements
• Identify missing items and discrepancies

3. Quantity Calculator

• AI-powered quantity extraction from plan sheets
• Supports all civil engineering categories:
  • Earthwork: Excavation, Fill, Embankment (CY)
  • Paving: HMA, Concrete, Aggregate (TON/SY)
  • Utilities: Storm, Sanitary, Water (LF/EA)
  • Structures: Retaining walls, Culverts (SF/LF)
  • Erosion Control: Silt fence, Seeding (LF/AC)
  • Traffic Control: Signs, Markings (EA/LF)
  • Landscaping: Trees, Sod, Irrigation (EA/SY)
  • Survey: Boundary, Topo, Staking (LS/AC)

4. Analysis Reports

• Completeness scoring
• Accuracy verification
• Critical issues and warnings
• Prioritized recommendations
• Export to Word and Excel

Benefits

• Faster Bids: Automated extraction reduces manual reading time
• More Accurate: AI quantity verification catches errors
• More Capacity: Handle more bids without adding unbillable hours
• Consistent Process: Standardized review methodology

Deployment

Railway

1. Connect your GitHub repository to Railway
2. Set environment variables:
   • OPENAI_API_KEY: Your OpenAI API key
   • SECRET_KEY: Flask session secret (generate a random string)
3. Deploy

Local Development

# Create virtual environment
python -m venv venv
source venv/bin/activate  # or venv\Scripts\activate on Windows

# Install dependencies
pip install -r requirements.txt

# Set environment variables
export OPENAI_API_KEY=your_key_here
export SECRET_KEY=dev_secret_key

# Run
python app.py

API Endpoints

Endpoint	Method	Description
/	GET	Main web interface
/health	GET	Health check
/api/parse-proposal	POST	Parse RFP/bid documents
/api/parse-bid	POST	Parse working bid proposal
/api/extract-quantities	POST	Extract quantities from plans
/api/analyze	POST	Run bid analysis
/api/compare-quantities	POST	Compare bid vs plan quantities
/api/export/word	POST	Export Word report
/api/export/excel	POST	Export Excel quantities
/api/status	GET	Get session status
/api/clear	POST	Clear session data

Tech Stack

• Backend: Flask, Gunicorn
• AI: OpenAI GPT-4o (Vision)
• PDF Processing: PyMuPDF
• Excel: openpyxl
• Document Export: python-docx

Contact

Questions? Contact Jonah Knip - jknip@abonmarche.com