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file_type documentation
title Weekly Governance Sync Workflow
description Workflow for weekly review of standards drift, labels, and release hygiene in active repositories.
version v0.1.0
last_updated 2026-05-28
owners
LightSpeedWP Team

Weekly Governance Sync Workflow

Overview

This workflow ensures consistent application of standards, labels, and release practices across all active repositories in the LightSpeedWP organization.

Weekly Review Schedule

Timing: Every Monday at 9:00 AM UTC Duration: 30-45 minutes Participants: Release Manager, Dev Lead, Governance Team

Checklist Items

Issue and PR Label Compliance

Objectives:

  • Verify all open issues have appropriate labels
  • Confirm PRs use standardized label sets
  • Check for inconsistent labeling patterns
  • Identify mislabeled items

Actions:

  • Review open issues by repository
  • Add missing priority labels
  • Add missing type labels (bug, feature, docs, etc.)
  • Verify component/team labels correct
  • Check status labels up-to-date
  • Create issues for label consistency problems

Standards Drift Detection

Objectives:

  • Identify code standards violations
  • Detect deprecated patterns in use
  • Find CLAUDE.md violations
  • Verify accessibility standards compliance

Actions:

  • Run linting checks on main branch
  • Review new dependencies for security
  • Check for deprecated WordPress functions
  • Verify CI pipeline configuration
  • Check GitHub Actions workflows
  • Review new file structures

Release Hygiene

Objectives:

  • Verify release notes accuracy
  • Check version numbering consistency
  • Confirm changelog completeness
  • Monitor release frequency

Actions:

  • Review recent releases
  • Check changelog updates
  • Verify version bumping patterns
  • Confirm all releases have notes
  • Check for undocumented breaking changes
  • Review security patches

Dependency Management

Objectives:

  • Monitor for outdated dependencies
  • Track security vulnerabilities
  • Plan updates proactively

Actions:

  • Run dependency audit
  • Identify critical updates
  • Check for EOL dependencies
  • Plan security patch releases
  • Update minor versions
  • Schedule major version updates

Documentation Review

Objectives:

  • Ensure documentation stays current
  • Identify missing documentation
  • Verify README accuracy

Actions:

  • Check README freshness
  • Verify API documentation current
  • Review CONTRIBUTING.md
  • Check CHANGELOG format
  • Verify install instructions
  • Create documentation issues

Reporting

Weekly Metrics Report

  • Total open issues
  • Open PRs by repository
  • Average issue resolution time
  • Release frequency
  • Security vulnerabilities
  • Standards violations

Action Items

  • Document findings
  • Create issues for remediation
  • Assign owners to action items
  • Set deadlines for fixes
  • Track progress toward completion

Follow-Up Actions

Daily: Monitor new PRs and issues for label compliance Weekly: Review metrics and trends Monthly: Review effectiveness of governance process Quarterly: Update governance standards based on learnings

Escalation Path

If standards violations discovered:

  1. Create issue documenting violation
  2. Assign to team responsible
  3. Set deadline for remediation (1 week for critical, 2 weeks for standard)
  4. Follow up in next weekly sync
  5. Escalate to leadership if not resolved